Terms of Service
Aita Workspace OS – Terms of Service
Last updated: December 21, 2025
1. Introduction
1.1 These Terms of Service govern the access to and use of the Aita Workspace OS software and related services (collectively, the “Service”) provided by Nick Digital Projects (“Provider”, “we”, “us” or “our”).
1.2 By creating an account, downloading, installing, or using the Service in any way, you agree to be bound by these Terms. If you do not agree, you must not use the Service.
1.3 If you accept these Terms on behalf of a company or other legal entity, you represent and warrant that you have the authority to bind such entity, in which case “User” refers to that entity.
2. Provider Details and Contact
2.1 The Service is operated by Nick Digital Projects di, with registered office in Italy(see Section 23 for complete registered office address).
2.2 You can contact us at the following email address: info@nick-digital-projects.com.
3. The Service and Plans
3.1 Aita Workspace OS is a productivity and “Workspace OS” solution that allows Users to organize projects, tasks, agenda, reminders and related information, possibly through local applications, peer-to-peer synchronization and other modules as described on our website.
3.2 The Service is offered through different plans:
– Free Plan: personal workspace with a single user and limited features
– Premium Plan: single-user paid plan with additional features and extended limits
– Team Plan: multi-user paid plan for teams with collaboration features
3.3 The specific features, limits, prices, and technical requirements of each Plan are indicated on our website at the time of subscription and may be updated from time to time in accordance with Section 18.
4. Eligibility and Account Registration
4.1 To use the Service, you must be at least 18 years old or have reached the age of majority in your jurisdiction, and have the legal capacity to enter into a binding contract.
4.2 You must create an account by providing accurate, complete and up-to-date information. You are responsible for ensuring that your account information remains accurate and for promptly updating it when necessary.
4.3 You are solely responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. You must immediately notify us of any unauthorized use or security breach.
5. License and Permitted Use
5.1 Subject to your compliance with these Terms and payment of applicable fees, we grant you a limited, revocable, non-exclusive, non-transferable license to access and use the Service and to download and install any local client software we may provide (the “Software”), solely for your internal business or personal productivity purposes.
5.2 You may use the Service and Software only in accordance with these Terms, any applicable documentation, and all mandatory laws and regulations.
5.3 Except as expressly permitted, you shall not, and shall not allow any third party to:
– copy, modify, adapt, translate or create derivative works based on the Service or Software
– reverse engineer, decompile, disassemble or otherwise attempt to derive source code, except where such restriction is prohibited by applicable law
– distribute, sell, resell, sublicense, lend, lease, or otherwise make the Service or Software available to any third party
– circumvent or attempt to circumvent any security or technical features of the Service
6. Team Accounts and Administrators
6.1 For the Team Plan, the entity that creates the team account is considered the “Customer” and designates one or more administrators (“Admin Users”).
6.2 Admin Users may invite additional users to the team workspace and manage roles, permissions, access levels and billing preferences, as provided within the Service.
6.3 The Customer is responsible for:
– ensuring that all team members comply with these Terms
– controlling access credentials and permissions
– all activities carried out under the team account
7. Subscription Terms, Billing and Renewals
7.1 The Premium Plan and Team Plan are provided on a subscription basis (monthly, annual or other periods as indicated during checkout).
7.2 Subscription fees and billing intervals are specified at the time of subscription on the website. All fees are payable in advance unless otherwise stated.
7.3 Unless you cancel your subscription in accordance with Section 9, your paid subscription will automatically renew at the end of each billing period at the then-current rates.
7.4 We may change subscription prices by providing you with prior notice in accordance with applicable law. Any price change will take effect upon the next renewal; if you do not agree, you may cancel before renewal.
8. Taxes
8.1 Fees are exclusive of any applicable taxes, duties or charges imposed by any governmental authority (such as VAT), unless explicitly stated otherwise.
8.2 You are responsible for the payment of any such taxes related to your purchase, except for taxes on our income.
9. Cancellation and Termination by the User
9.1 You may cancel your paid subscription at any time through your account settings or by contacting us, unless a different procedure is specified.
9.2 Cancellation will take effect at the end of the current billing period. You will continue to have access to the Premium or Team Plan until the end of that period and then your account may be downgraded to the Free Plan or limited to read-only mode, as described on the website.
9.3 Unless otherwise required by mandatory law or explicitly provided by us, fees already paid are non-refundable.
10. Suspension and Termination by the Provider
10.1 We may suspend or terminate your access to the Service (in whole or in part) with immediate effect if:
– you materially breach these Terms and fail to cure such breach within a reasonable period after notice
– your use of the Service causes or is likely to cause a security risk or other substantial damage
– we are required to do so by law or by an authority
10.2 In case of non-payment, we may suspend or downgrade your account until all outstanding amounts are settled.
10.3 Upon termination, your right to use the Service and Software will cease and we may delete or anonymize your data after any retention period communicated in our Privacy Policy, subject to legal obligations.
11. Free Plan and Trials
11.1 We may provide a Free Plan or trial access with limited features or time-limited access. Any such free or trial use is provided “as is” and may be terminated at any time at our discretion.
11.2 We may restrict access to certain advanced features (for example, AI features, additional workspaces or team collaboration) to Premium or Team Plans only.
12. User Content and Data
12.1 You may upload, store or process documents, text, files and other content through the Service (“User Content”). You retain all rights to your User Content, subject to the rights granted below.
12.2 You grant us a worldwide, non-exclusive, royalty-free license to host, store, process, display and transmit your User Content solely to provide, maintain, secure and improve the Service and to comply with legal obligations.
12.3 You are solely responsible for the legality, reliability, accuracy and quality of your User Content and for ensuring that you have all necessary rights to upload and use it within the Service.
12.4 You must not upload any content that is illegal, harmful, defamatory, infringing, or otherwise in violation of these Terms or applicable law.
13. Data Protection and Privacy
13.1 The processing of personal data in connection with the Service is described in our Privacy Policy, which forms an integral part of these Terms.
13.2 By using the Service, you acknowledge that we process personal data as data controller in accordance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR), where applicable.
13.3 For certain Plans or configurations, we may act as data processor on your behalf. In such cases, a separate data processing agreement (DPA) may apply, which will prevail over these Terms with respect to the subject matter of the processing.
14. Acceptable Use
14.1 You agree not to use the Service:
– for any unlawful, fraudulent or abusive purpose
– to transmit viruses, malware or other harmful code
– to attempt to gain unauthorized access to networks or systems
– to overload or disrupt the Service or related infrastructure
– to infringe any intellectual property, privacy or other rights of third parties
14.2 We reserve the right to investigate any suspected misuse and to take appropriate measures, including suspension or termination of your account.
15. Intellectual Property
15.1 All intellectual property rights in and to the Service and Software, including but not limited to the underlying technology, design, logos, trademarks, and documentation, are and remain the exclusive property of the Provider or its licensors.
15.2 These Terms do not grant you any ownership rights in the Service or Software, but only a limited license as described in Section 5.
15.3 You shall not remove, alter or obscure any proprietary notices or trademarks contained in the Service or Software.
16. Third-Party Services and Links
16.1 The Service may integrate or interoperate with third-party services, tools or platforms (for example, cloud storage, AI providers or communication tools).
16.2 Your use of any third-party services is subject to the terms and conditions and privacy policies of those third parties, and we are not responsible for such services.
17. Service Availability, Maintenance and Updates
17.1 We will use reasonable efforts to ensure that the Service is available and functioning, but we do not guarantee uninterrupted or error-free operation.
17.2 We may perform maintenance, updates or modifications to the Service or Software from time to time, which may temporarily affect availability. Where reasonably possible, we will schedule planned maintenance to minimize impact.
17.3 We may provide updates or new versions of the Software. You may be required to install the latest version to continue using certain features.
18. Changes to the Service and to these Terms
18.1 We may modify or discontinue parts of the Service (including features or Plans), provided that such changes do not materially reduce the core functionality of your current paid Plan during the current billing period, except where required by law or security reasons.
18.2 We may amend these Terms from time to time. We will notify you of material changes in accordance with applicable law (for example by email or in-app notice).
18.3 If you do not agree with the amended Terms, you must stop using the Service and cancel your subscription before the effective date of the changes. Continued use of the Service after the effective date will constitute acceptance of the new Terms.
19. Warranties and Disclaimers
19.1 The Service and Software are provided “as is” and “as available”, without any warranties of any kind, whether express, implied or statutory, including any implied warranties of merchantability, fitness for a particular purpose, or non-infringement, to the maximum extent permitted by law.
19.2 We do not warrant that the Service will be uninterrupted, error-free, secure, or that any data will be accurate or reliable.
20. Limitation of Liability
20.1 To the maximum extent permitted by applicable law, we shall not be liable for any indirect, incidental, consequential, punitive or special damages, including loss of profits, loss of data, business interruption or reputational damage, arising out of or in connection with the use or inability to use the Service.
20.2 To the extent permitted by law, our aggregate liability for any and all claims related to the Service, whether in contract, tort or otherwise, shall not exceed the total amount of fees paid by you for the Service in the twelve (12) months preceding the event giving rise to the claim, or, for Free Plan users, one hundred (100) euros.
20.3 Nothing in these Terms shall exclude or limit liability where such exclusion or limitation is prohibited by mandatory law (for example, in cases of gross negligence, willful misconduct or personal injury).
21. Indemnification
21.1 You agree to indemnify and hold harmless the Provider and its directors, employees and agents from and against any claims, damages, losses, liabilities, costs and expenses (including reasonable legal fees) arising out of or related to:
– your misuse of the Service
– your violation of these Terms
– your violation of any applicable law or rights of a third party
22. Governing Law and Jurisdiction
22.1 These Terms, and any non-contractual obligations arising out of or in connection with them, shall be governed by and construed in accordance with the laws of Italy, without regard to its conflict of law rules.
22.2 Any dispute arising out of or in connection with these Terms or the Service shall be subject to the exclusive jurisdiction of the courts of Como, Italy, without prejudice to any mandatory rights granted to consumers under applicable law.
23. Consumer Rights
23.1 If you are a consumer resident in the European Union, you may have mandatory statutory rights under consumer protection laws which cannot be excluded or limited by contract. In case of conflict between these Terms and such mandatory rights, the latter shall prevail.
23.2 Nothing in these Terms affects your statutory rights as a consumer.
24. Miscellaneous
24.1 If any provision of these Terms is held to be invalid or unenforceable, that provision shall be deemed severed and the remaining provisions shall remain in full force and effect.
24.2 You may not assign or transfer these Terms or any of your rights or obligations hereunder without our prior written consent. We may assign these Terms in connection with a merger, acquisition or sale of assets.
24.3 No failure or delay in exercising any right or remedy under these Terms shall constitute a waiver of such right or remedy.
24.4 These Terms constitute the entire agreement between you and the Provider regarding the Service and supersede any prior agreements or understandings related to the Service.
25. Provider Registered Office Address
25.1 The complete registered office address of Nick Digital Projects di Stefano Nicastro is Via Petrarca 21, 22100, Como (Italy)